Hospitality Committee
WHO: The Hospitality Chairperson is the Official Host of the PTA unit and, with the committee, has the responsibility of establishing a friendly, comfortable atmosphere at PTA meetings and events. The Hospitality Committee helps to create a sense of belonging that invites members to become involved in PTA activities. The chairperson should work with the committees who plan programs or events and vice versa.WHAT: The Hospitality Committee works with each committee by:
- The committee meets or consults with other appropriate programs chairpersons to secure dates of PTA meetings and other planned events.
- Holds planning meetings with committee members and invite president.
- Invite room representatives to add additional school wide dates, celebrations, etc.
- Determine who will be in charge of organizing all food, ice, paper product needs, etc. so that items needed are always present at the event.
- Make courtesy calls to those in charge prior to the event to ensure a successful event.
- Clarify who will be responsible for making reservations for meeting places and book well in advance.
- Prepare name cards, registration sheets, and any decorations to be used at events.
- Obtain names of special guests from president or program chairperson and carry out any special arrangements that have been planned for them.
- Check physical setting: number of chairs for audience, lectern, microphone, water and glasses, room temperature, table and chairs for presiding officer and others, seating for program participants, flags and standards, blackboard, etc.
- Be sure adequate food, equipment and supplies are available.
- Develop a clean-up plan prior to every event.
The Committee consists of the following people:
- Chairperson - This position is open
- Kelly Hicks - President, Mimosa Elementary PTA
- Kim Moseley - Treasurer, Mimosa Elementary PTA
If you wish to join this committee in any capacity, please email hospitality@mimosaespta.org and mention "Committee" in the subject line.